Health Facilities Scotland - Frameworks Scotland 2

Value: £660m over 6 years

NEC3 contracts/options used: ECC Options A, C and E and PSC Options A, C and E

Start-finish dates: June 2013 – June 2019

Main project team members:

Jacqueline Kilcoyne – Capital Projects Manager Stuart Brown – Capital Projects Advisor Steven Sanzone – Capital Projects Advisor Neil Gardiner – Capital Projects Advisor Austin Addison-Smyth – Capital Projects Advisor Duncan Mackay – Balfour Beatty Chris McLeod – Graham Construction Sean O’ Callaghan – Kier John McDonald – Laing O’ Rourke Alan Caldwell – RMF Health

Scope and significance of project:

Frameworks Scotland 2 (FS2) is an NHS Scotland programme based on collaborative agreements with five Principal Supply Chain Partners (PSCPs) which provides design and construction services for new build, refurbishment and backlog maintenance projects, often in a live healthcare environment where business continuity is critical. It promotes a partnering ethos of genuine collaboration and early contractor and supply chain involvement, with NEC3 deemed to be the most appropriate contract suite to enable this. FS2 builds on the success of the original Frameworks Scotland which has seen 57 completed NHS facilities with a value of £455m and a further 5 on site with a value of £58m. A further 16 schemes with a value of £209m have been registered on FS2, which has a total anticipated pipeline of £660m. FS2 also includes six consultancy frameworks (e.g. Project Manager, Supervisor) using the NEC3 Professional Services Contract which support employers using the main framework.

Please detail how you demonstrated collaboration on your project:

• Open door policy for all framework partners to discuss concerns, issues or potential framework improvements.

• Long term strategic appointments based on overarching agreements, with flexible work task order arrangements using a combination of ECC options. • Collaboration and teamwork is a key part of the evaluation criteria on all PSCP and Consultant appointments.

 • We led the adoption of BIM within NHSScotland, producing a suite of BIM documentation, in collaboration with PSCPs and supply chain members, including a strategy, process map, employer’s information requirements template, and protocol. This is intended to embrace BIM as an enabler of collaboration across integrated project teams, driving efficiency, standardisation, improved asset management and a soft landings ethos. We worked with NHS Highland to develop a virtual reality model of their project to promote collaborative stakeholder engagement.

 • We facilitated a workshop to encourage collaboration between two separate Theatres projects in NHS Lanarkshire and NHS Highland being undertaken by the same PSCP. Through collaboration of the project teams, a number of opportunities were identified including joint procurement, standardisation of design, and sharing lessons learned.

 • FS2 is based on the principle of Early Contractor Involvement with PSCPs appointed as early as possible in the project to undertake development and design stages with their integrated supply chains. HFS is now reviewing the recently launched Early Contractor Involvement clause with a view to incorporating into our contracts.

• Typically, target costs are developed collaboratively with PSCP and Employer being incentivised by the gainshare model to seek innovation and efficiency. PSCPs work closely with NHSScotland Boards in developing business cases and whole project budgets.

• Project Bank Account pilot resulting in the first PBA payment in Scotland. • Regular PSCP steering group, commercial group, and consultancy framework forums where all framework participants are encouraged to share ideas, best practice and issues. • HFS has embraced BS11000 principles and has been actively involved in piloting the approach on a programme of works within NHS Lanarkshire including participating in the Joint Improvement Team.

• Extensive NEC3 training programme. 46 NHSScotland staff have undertaken the ECC Project Manager accreditation with a further 14 due to undertake the course imminently. 29 staff have undertaken the ECC Supervisor accreditation. We have also included in our 16/17 Business Plan for HFS staff to undertake BS11000 training.

 • 360 degree balanced scorecard KPI measurement. Regular performance reviews where good performance is acknowledged and opportunities for improvement are identified.

• Collaborative extranet system included as a framework requirement to ensure good communication. We undertake regular project health checks (reviewing communications, programme, early warnings and compensation events).

• Annual FS2 information / briefing event for all stakeholders with speakers selected to stimulate collaborative and innovative thinking. Last year’s keynote speaker was Paul Morrell OBE who discussed collaboration and change within the industry

• Collaborative approach to community benefits and charity work both at project and at framework level.

 • A PSCP representative attends each meeting of our FS2 Programme Governance Board promoting trust and transparency.

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